The Challenge: Manual Bottlenecks & High Error Rates
Prior to implementing Eiront's solution, the finance team processed over 1,500 invoices monthly across multiple vendor channels. Paper invoices and emailed PDFs required manual data entry into the accounting ledger. The lack of structured validation led to duplicate payments, misplaced approvals, delayed vendor payouts, and severe audit trail compliance risks.
- Invoice data manually keyed into accounting software line-by-line
- Approval requests sent via email threads without central tracking
- Duplicate vendor invoices slipped through without detection
- Inability to track invoice approval bottlenecks or pending approvals in real time
The Eiront Solution: Intelligent OCR & Multi-Tier Approval Workflows
Eiront designed an end-to-end automated invoice processing system utilizing AI-powered OCR, Power Automate workflow orchestration, and a custom Power Apps management dashboard integrated with SharePoint.
Assess & Data Extraction
Automated inbox polling extracts incoming PDF invoices. An AI-OCR engine extracts vendor details, invoice numbers, line items, tax, and total amounts automatically.
Automate & Duplicate Check
Automated validation algorithms check against the database to instantly flag duplicate invoice numbers or PO mismatches before initiating approval routing.
Advance & Smart Routing
Invoices are dynamically routed to department heads based on spending thresholds. One-click approvals from Microsoft Teams or email update SharePoint records instantly.
Key System Features & Capabilities
AI-Powered OCR Extraction
Automatically parses multi-format PDF invoices with over 99% accuracy.
Automated Duplicate Protection
Cross-checks invoice number, vendor ID, and amount before processing.
Multi-Tier Approval Hierarchy
Routes approvals based on spending limits ($1k, $5k, $25k+) automatically.
Audit-Ready SharePoint Storage
Maintains full digital audit trail with timestamped approval logs.
Measurable Business Impact
Cycle Time Reduced
Approval cycle dropped from 8 days to under 4 hours.
Zero Duplicate Payments
Eliminated duplicate invoice payments completely.
Audit Compliance
Achieved 100% audit-ready documentation and approval tracking.
Eiront transformed our Accounts Payable operations. What used to take days of email chasing and spreadsheet matching is now handled automatically in hours with total audit visibility.
